Proposal: Mailing List owner policy

[Valorie Zimmerman]

Unfortunately 9 UTC = 2 am here. But I will submit some notes about it. -v

On Tue, Aug 25, 2020 at 2:28 PM Albert Astals Cid <aacid at kde.org> wrote:

> El dijous, 23 de juliol de 2020, a les 0:31:29 CEST, Albert Astals Cid va
> escriure:
> > Dear Community,
> >
> > One important part of mailing lists being healthy is
> owners/moderators[1].
> >
> > They moderate the lists, they help users that want to
> subscribe/unsubscribe but don't know how to, they enact emergency
> moderation in the very very seldom case that it is needed, etc.
> >
> > So to keep our mailing lists healthy we need to be sure to have healthy
> list owners.
> >
> > In plural, more than one, because from time to time, we go on vacation
> and the list duties still need taking care of.
> >
> > For that I'd like to enact this policy:
> >
> >     Mailing lists should have at least 2 active owners, ideally 3
> [Obviously exceptions apply, like if we just started a mailing list to
> coordinate translators for a language that has no translation in KDE yet,
> we'd probably have no way to get 2 list owners]
> >
> > One keyword in that sentence is "active".
> >
> > Mailing list ownership/moderation un-activity is hard to detect.
> >
> > One way to potentially detect it, is by those summaries that sysadmin
> sends periodically for lists with lots of mails to moderate, but that
> doesn't cover all the cases.
> >
> > For example, it's possible that a mailing list has 2 owners and only one
> of them is inactive, since the other one is keeping the list in working
> condition we don't see it as a problem, but if that person goes on holiday,
> then it suddenly is.
> >
> > For that I'd like to enact this policy sub-point:
> >
> >     Mailing list owners will be contacted every year asking if they are
> still active and if they want to continue being list owner or if they'd
> prefer we find a substitute.
> >
> > If they say "please find a substitute" or fail to answer in a given time
> frame (I'd say a month is fair), they will be removed as owners and in case
> the "at least 2 active owners, ideally 3" policy is broken we'll find a new
> person.
> >
> > Does that sound something like we could agree on?
> >
> > Then the big question is "who will do this work?" Because it seems quite
> a bit of work (albeit only once a year). I would suggest the Community
> Working Group does this, as it's a way to keep our community healthy, but i
> understand it's quite some work, so i volunteer to do it if the CWG doesn't
> feel this is a task they want to take on.
> >
> > Things I'm missing?
> >
> > Improvement suggestions?
>
> So it seems there was some agreement that is something that could improve
> but we didn't 100% agree on what to do. I've scheduled an Akademy BoF,
> hopefully we can reach to a conclusion there.
>
> https://community.kde.org/Akademy/2020/Tuesday#Room_02_-_8th_September
>
> Cheers,
>   Albert
>
> >
> > Cheers,
> >   Albert
> >
> > [1] yes, i know they are not the same, but since one is a subset of the
> other, let's pretend they are.
> >
> >
> >
>
>
>
>
>

-- 
http://about.me/valoriez - pronouns: she/her
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