Proposal: Mailing List owner policy

[Albert Astals Cid]

El dimecres, 26 d’agost de 2020, a les 3:16:13 CEST, Valorie Zimmerman va escriure:
> Unfortunately 9 UTC = 2 am here. But I will submit some notes about it. -v

Then it's a good thing i put it at 17UTC and not 9 UTC ;)

Cheers,
  Albert

> 
> On Tue, Aug 25, 2020 at 2:28 PM Albert Astals Cid <aacid at kde.org> wrote:
> 
> > El dijous, 23 de juliol de 2020, a les 0:31:29 CEST, Albert Astals Cid va
> > escriure:
> > > Dear Community,
> > >
> > > One important part of mailing lists being healthy is
> > owners/moderators[1].
> > >
> > > They moderate the lists, they help users that want to
> > subscribe/unsubscribe but don't know how to, they enact emergency
> > moderation in the very very seldom case that it is needed, etc.
> > >
> > > So to keep our mailing lists healthy we need to be sure to have healthy
> > list owners.
> > >
> > > In plural, more than one, because from time to time, we go on vacation
> > and the list duties still need taking care of.
> > >
> > > For that I'd like to enact this policy:
> > >
> > >     Mailing lists should have at least 2 active owners, ideally 3
> > [Obviously exceptions apply, like if we just started a mailing list to
> > coordinate translators for a language that has no translation in KDE yet,
> > we'd probably have no way to get 2 list owners]
> > >
> > > One keyword in that sentence is "active".
> > >
> > > Mailing list ownership/moderation un-activity is hard to detect.
> > >
> > > One way to potentially detect it, is by those summaries that sysadmin
> > sends periodically for lists with lots of mails to moderate, but that
> > doesn't cover all the cases.
> > >
> > > For example, it's possible that a mailing list has 2 owners and only one
> > of them is inactive, since the other one is keeping the list in working
> > condition we don't see it as a problem, but if that person goes on holiday,
> > then it suddenly is.
> > >
> > > For that I'd like to enact this policy sub-point:
> > >
> > >     Mailing list owners will be contacted every year asking if they are
> > still active and if they want to continue being list owner or if they'd
> > prefer we find a substitute.
> > >
> > > If they say "please find a substitute" or fail to answer in a given time
> > frame (I'd say a month is fair), they will be removed as owners and in case
> > the "at least 2 active owners, ideally 3" policy is broken we'll find a new
> > person.
> > >
> > > Does that sound something like we could agree on?
> > >
> > > Then the big question is "who will do this work?" Because it seems quite
> > a bit of work (albeit only once a year). I would suggest the Community
> > Working Group does this, as it's a way to keep our community healthy, but i
> > understand it's quite some work, so i volunteer to do it if the CWG doesn't
> > feel this is a task they want to take on.
> > >
> > > Things I'm missing?
> > >
> > > Improvement suggestions?
> >
> > So it seems there was some agreement that is something that could improve
> > but we didn't 100% agree on what to do. I've scheduled an Akademy BoF,
> > hopefully we can reach to a conclusion there.
> >
> > https://community.kde.org/Akademy/2020/Tuesday#Room_02_-_8th_September
> >
> > Cheers,
> >   Albert
> >
> > >
> > > Cheers,
> > >   Albert
> > >
> > > [1] yes, i know they are not the same, but since one is a subset of the
> > other, let's pretend they are.
> > >
> > >
> > >
> >
> >
> >
> >
> >
> 
>