[Kmymoney] Payers and payees..

[Jack]

On 2012.02.22 20:09, Zed wrote:
> Further to my request earlier today, I've realised that I didn't  
> explain myself very well.
I think your original explanation was good - or at least I don't find  
any additional information here.  Did you see my earlier reply?
> 
> In the accounts I have
> 
> Cheque Account
> Personal Account A
> Personal Account B
> Cash
I don't know if it matters, but what are the two Personal Accounts?   
Savings accounts?  Some other bank account?  I assume the cash account  
is just to track the cash you take in from sales before you deposit in  
at the bank in one of the other accounts.  Also - I am assuming you set  
up each of these as an account in KMyMoney, although only Cash and  
Checque are important for this discussion.

> The majority of payments come from the Cheque account but if there  
> are insufficient funds in that account, one of the other accounts is  
> used.
What sort of payments?  If you have not mentioned these yet, it would  
be better to ignore them until you solve your first problem regarding  
tracking sales.

> Income is derived from various activities, the prevalent one being  
> the sale of eggs.  So under Income I have Activities
>   Calve sales
>   Egg Sales
>   Poultry sales
I assume you mean categories rather than activities, although the  
difference could just be due to translations.

> Sales are all cash and I want to record who purchases.  To this end I  
> have used the Payee facility and set up Payers for each customer, as  
> I need to know the amount each spends a year.
> 
> As I said in my previous request
> 
> Here is what I think would work, but it would be nice to have  
> confirmation that I am on the right track.
> 
> (1) In Income I have set up a category "Egg Sales"
Good.

> (2) When eggs are sold to a person/retail establishment I create a  
> "Payer" (they are all cash sales) and enter the amount.
Good

> (3) When I bank the money I credit the bank account and debit "Egg  
> Sales"-
I'm not sure exactly what you mean her by debiting Egg Sales.  If you  
do a transfer from the Cash account to the Cheque account, you do not  
need to reference any payee or category.

> However, I have tried this and it doesn't work :-(
What do you mean it doesn't work.  Do you get an error message?  Is  
there something after the transfer that doesn't make sense?

Each sale is a transaction which is a deposit to the cash account with  
the appropriate payee and "egg sales" as the category.

After a number of these, you want to deposit some of the cash into the  
bank, so you record a transaction of a transfer from the cash account  
to the cheque account (or whichever bank account you use) with no  
reference to payee or category.

> Would someone more knowledgeable tell me what I am doing wrong,  
> please, and set me on the right path.
I think you are very close, we just need a little more information  
about what you think is not working for you.

> Zed
Jack