KDE Multimedia Meeting: Confirmation and logistics...

[Martijn Klingens]

Hi,

This mail is an addition to Sebastian's mail from last Friday about the KDE 
MultiMedia Meeting in the Netherlands. In order to start planning and 
booking please be aware of the following:

1. DEADLINE FOR ATTENDANCE CONFIRMATION
To order all the necessary stuff we need to start ordering things. If you 
haven't done so already, please let us know if you'll be attending the 
event NO LATER THAN Sunday, April 30th, 18:00 CEST (16:00 UTC). That allows us 
to start the preparations on Monday.

2. HOTEL BOOKINGS
We will book hotel rooms at least for the nights Friday->Saturday and 
Saturday->Sunday. Most people will probably need an extra night from 
Thursday->Friday, some may need one from Sunday->Monday.

We cannot guarantee to pay for more than 3 nights per person, so if you 
need four or more nights please be aware of a fee of about 45 Euro per 
night. If we have enough sponsors we *MAY* pay those extra nights, but no 
promises. While more expensive you'll probably find Amsterdam, Rotterdam 
or The Hague a nicer place to stay the extra night before/after the event 
anyway.

We'll contact you in about a week (time permitting hopefully sooner :) ) for 
the exact information when you should be booking plane tickets. If you are 
already sure about the hotel dates, please pass them on.

3. NUMBER OF ATTENDEES
The accommodation can hold about 15 contributors besides the organization 
folk. So far we have don't have 15 people, but we're getting close, and in 
case we exceed this number we'll give precedence to the 'early birds' who 
confirmed to Tom's mail from January 28th and all other people on a first 
come, first serve basis.

Thanks again for your response!

-- 
Martijn


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