[Kde-events] Merchandising again - The boring part

[Valerie Hoh]

Hi!

On Thu, Apr 19, 2007 at 02:18:05PM +0200, Sebastian Kügler wrote:
> I've had a phone call with fidu yesterday. They're very open to working 
> together with us. Basically everything we want is possible, that includes 
> printing our own designs, logistics (having stuff sent to events), buying on 
> comission (under certain circumstances). The prices they offer are *much* 
> lower than what we get from kernelconcepts (which is basically a reseller if 
> I understand that correctly). We're talking about 40% off here. :-)
> 

KC isn't necessarily a reseller - we got all the stuff we had last
akademy from them, and they only resold the pins, since they were
reluctant to produce merchandizing that was already produced by someone
else. Everything else was "their" stuff.

> I'm now walking through older emails with suggestions on what we want and 
> might want and will pass that list on to Fidu for a feasibility check and to 
> get price indications.

Should we get prices from KC as well, so we have a basis for comparison?

> We've agreed that we'll try working together for Linuxtag and possibly 
> aKademy. (aKademy t-shirts are done by the local team, the rest is up to us.)
> 
> 
> I've also worked out a 'standard procedure' (which is already OK'ed by the KDE 
> e.V. Board). This is what I have in mind:
> 
> - We have a form to request merch for a specific event, the form is (probably 
>   after review of someone else) sent to the Board and Fidu
> - The form includes requested stuff, and who's responsible for handling the 
>   financials
> - Fidu makes sure the the Board is OK with it and invoices the KDE e.V.
> - The merch is sent to whereever the requester asks
> - ... the event takes place, not everything is sold ...
> - After the event, the remains are put into the boothbox, a list of remaining 
>   items is sent to a central place (someone would need to keep track!)
> - The incoming money + an overview of what's sold and why there's a difference 
>   in cash (there always is!) is sent to the board
> - The board (or preferably some coordinating person) checks those figures for  
>   correctness
> 
> I'm obviously willing to be of substantial help here, but I'd very much 
> appreciate people stepping up helping with this. It's not a huge amount of 
> work, but it takes some discipline to sit down from time to time and check 
> everything's OK. We're dealing with e.V. money here, and at the same time 
> with volunteers.

I guess I'll do that, since I already asked for and offered help to
establish such a standard workflow.

> Comments are welcome.

Great. Where's the boring part you promised?

Valerie