[Kde-events] Merchandising again - The boring part

[Sebastian Kügler]

(From an older email, subject "Merchandising")
On Saturday 17 March 2007, Valerie Hoh wrote:
> There used to be Open Source Factory. They made the pins. They changed
> their focus and gave up the whole merchandising business, and Fidu took
> it over from them. Fidu has a little wider variety of merchandising in
> stock, but they did not seem as open about trying new stuff. (I am just
> talking about the feeling I had during my last conversation with them,
> so I could be mistaken about that.) Getting stuff on commission is
> possible there, too.

I've had a phone call with fidu yesterday. They're very open to working 
together with us. Basically everything we want is possible, that includes 
printing our own designs, logistics (having stuff sent to events), buying on 
comission (under certain circumstances). The prices they offer are *much* 
lower than what we get from kernelconcepts (which is basically a reseller if 
I understand that correctly). We're talking about 40% off here. :-)

I'm now walking through older emails with suggestions on what we want and 
might want and will pass that list on to Fidu for a feasibility check and to 
get price indications.

We've agreed that we'll try working together for Linuxtag and possibly 
aKademy. (aKademy t-shirts are done by the local team, the rest is up to us.)


I've also worked out a 'standard procedure' (which is already OK'ed by the KDE 
e.V. Board). This is what I have in mind:

- We have a form to request merch for a specific event, the form is (probably 
  after review of someone else) sent to the Board and Fidu
- The form includes requested stuff, and who's responsible for handling the 
  financials
- Fidu makes sure the the Board is OK with it and invoices the KDE e.V.
- The merch is sent to whereever the requester asks
- ... the event takes place, not everything is sold ...
- After the event, the remains are put into the boothbox, a list of remaining 
  items is sent to a central place (someone would need to keep track!)
- The incoming money + an overview of what's sold and why there's a difference 
  in cash (there always is!) is sent to the board
- The board (or preferably some coordinating person) checks those figures for  
  correctness

I'm obviously willing to be of substantial help here, but I'd very much 
appreciate people stepping up helping with this. It's not a huge amount of 
work, but it takes some discipline to sit down from time to time and check 
everything's OK. We're dealing with e.V. money here, and at the same time 
with volunteers.

Comments are welcome.
-- 
sebas

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