Fwd: Invite OAs and Mentors ASAP and OA Tips Panel Discussion Wed

Tue Feb 27 14:14:54 GMT 2024

For everyone who registered as a mentor last year:

----------  Forwarded Message  ----------

Subject: Fwd: Invite OAs and Mentors ASAP and OA Tips Panel Discussion Wed
Date: dinsdag 27 februari 2024, 09:02:46 CET
From: Johnny Jazeix <jazeix at gmail.com>
To: Kde Soc Mentor <kde-soc-mentor at kde.org>

Hi,

for now only 4 mentors have been added to 2024 program. Please go to your
profile (https://summerofcode.withgoogle.com/profile) and accept the rules
for this year (Organization Member Agreement + program rules).

If you were not a mentor in 2022 or 2023, please me with your mail so I can
add you.

Cheers,

Johnny

---------- Forwarded message ---------
De : <summerofcode-noreply at google.com>
Date: mar. 27 févr. 2024 à 00:32
Subject: Invite OAs and Mentors ASAP and OA Tips Panel Discussion Wed
To: <jazeix at gmail.com>

[image: Google Summer of Code]

Hello,

Welcome to GSoC 2024! Many of you already have participants reaching out to
you about your org. We have an extensive email that we will send out
Thursday with more information to help mentors and org admins with managing
their GSoC. We’re trying to get as many mentors and org admins added in the
next few days before we send out that email. We will also be including the
notes from this Wednesday’s ‘Org Admin Lessons Learned’ Discussion panel
for those who won’t be able to attend.
Add a 2nd Org Admin immediately

Just a quick reminder *every organization needs a minimum of 2 org admins
for GSoC 2024*. Right now over 40% of the 2024 orgs only have 1 org admin
for 2024.

Please be sure to invite new org admins to your org and if you have org
admins from 2022 or 2023 be sure to let them know they need to agree to the
2024 Program Rules and 2024 Org Member agreement on their dashboard before
a current 2024 Org Admin can add them to the 2024 program. *All GSoC 2024
orgs need to have at least 2 Org Admins in the 2024 program by Friday,
March 1st at 1800 UTC*. No exceptions.

If your org has only 1 org admin and they leave the program or become
unavailable for whatever reason, your org is not going to be able to manage
the 2024 program as no one will have access to the Org Admin role for your
org. We have one org that has already done this in 2024 and they may end up
being removed from the program because it’s such a mess to try and fix.
GSoC Mentor Discussion Panels

We had our first Mentor discussion panel last week and it was a great
success with over 65 folks staying on for the hour discussion asking great
questions. In case you missed the panel, here are notes from the Managing
inquiries of potential GSoC contributors Mentor discussion
<https://docs.google.com/document/d/1JfqPe6M2MpBCHpSrUW3Cd6AyjbCrgttAoQ2SWumYej8/edit?usp=sharing>
(I apologize, the first 15 minutes didn’t have notes taken).

*Lessons learned from years of being an Org Admin* *Wed, Feb 28* 1600 UTC
Meet link: *meet.google.com/imy-dtbp-had
<http://meet.google.com/imy-dtbp-had>*

*Tips and tricks to be a great mentor* Tuesday, March 5 1600 UTC Meet link:
meet.google.com/wfy-rdgy-kwd

*Making the most of the Community Bonding period* Thursday, April 25 1500
UTC Meet link: meet.google.com/huz-enjt-ati

We’ll be adding some additional discussion panels later in the summer
including:

*How to keep Contributors involved in your community post GSoC*
Invite Mentors now

You should be inviting mentors so they can start receiving the important
emails that we send out about the program and they’ll receive the emails
about our Mentor Discussion Panels which will help them have a more
productive GSoC. You definitely need to have your Mentors added before
March 18th when the proposals start appearing in your org’s queue so they
can help review them.

We plan to add all of the folks that have opted in to the GSoC Mentors only
mailing list to that list later this week.

*Each year you must add the Members from your org that you want to be
involved in the current GSoC program*. Every year anyone participating in
GSoC (mentor, org admin or contributor) must agree to the current year’s
Program Rules and their particular role agreement (org member,
contributor). With that in mind, here are some quick tips for inviting
folks to your org.

*Trying to invite Mentor and Org Admins from GSoC 2022/2023 to the GSoC
2024 program?*

If a person was a Mentor or Org Admin for your org in 2022 and/or 2023 then
they just need to log in to g.co/gsoc and click on the 2024 bar which will
display the 2024 Program Rules and Org Member agreement that they need to
read and agree to. Once they have done that they will appear in the Org
Admin's dropdown of folks to add to the 2024 program accessible from the
hyperlink at the top of their Org Members dashboard.

*Inviting people that weren’t part of GSoC 2022/2023?*

If you have people that did not participate in 2022 or 2023 then you need
to first invite them to your org using the blue *'Invite'* button from your
Organization Members list (available in the dropdown in the upper right).
They will receive an email to register for a GSoC account which will
include agreeing to the 2024 Program Rules and Org Member agreement.

Once they have registered they will appear on the Org Admin Dashboard when
you go to the 2024 'program details' and click on the Members tab. You will
hit the *'Add members'* button at the top and a dropdown will appear with
all of the people you can add to the 2024 program (ie. anyone who has
registered and completed the 2024 terms). If someone is not in that
dropdown it is because they have not agreed to the 2024 terms yet.
Important Upcoming Dates

*Now - March 18:* Proactive participants will reach out to you and ask
questions about your ideas list and receive feedback from your org so they
can start crafting their project proposals. Org Admins should invite
mentors and additional Org Admins.

*March 19 - April 2 18:00 UTC*: Potential GSoC contributors will submit
their proposals through the program website for you to give solid feedback
on.

*April 2 - 23:* Review all submitted GSoC Contributor proposals with your
org and consider how many you want to select and how many you can handle
(how many you have committed mentors for). Decide on the ranking of your
GSoC Contributor slots. At least 1 mentor must be assigned to each project
before it can be selected and ranked.

*April 24 18:00 UTC*: Deadline to submit ranked slot requests (Org Admins
enter requests)

*April 24 - 29:* Google Program Admins review and assign org slots

*April 30:* Organizations receive notification of their accepted GSoC 2024
Contributors

*May 1*: Accepted GSoC 2024 GSoC Contributor projects are announced

*May 1 - 26:* Community Bonding Period

*May 26*: Deadline to notify Google Admins of an inactive GSoC Contributor
that you wish to remove from the program

*May 27*: Coding begins
Helpful Links

GSoC 2024 Mentor and Org Admin Email archive
<https://docs.google.com/document/d/1gAtzbx_2Z4YppBs9eGKjpOLi9OUHS_TSUedpJfsik0g/edit?usp=sharing>

2024 Mentor Discussion Panel Notes
<https://docs.google.com/document/d/1JfqPe6M2MpBCHpSrUW3Cd6AyjbCrgttAoQ2SWumYej8/edit?usp=sharing>

Mentor Guide <https://google.github.io/gsocguides/mentor/>)

Being a Great GSoC Mentor video
<https://www.youtube.com/watch?v=3J_eBuYxcyg>

Org Admin tips <https://developers.google.com/open-source/gsoc/help/oa-tips>

Roles and Responsibilities
<https://developers.google.com/open-source/gsoc/help/responsibilities>

Please use gsoc-support at google.com for questions.

Normally you will receive about 2-3 emails a month max but as we try and
get more folks added to this list there have been more this past week than
usual. Sorry in advance.

Best,

Stephanie Taylor

GSoC Program Admin

https://summerofcode.withgoogle.com

For any questions, please contact gsoc-support at google.com. Replies to this
message go to an unmonitored mailbox.

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