[kdepim-users] Archive of emails

[Llewellyn Lee]

Hi All,

Ingo Klocker wrote

What many people want is to archive old messages depending on the year, 
i.e. they want to have an archive for 2009, another one for 2008, etc. 
This is not possible. OTOH, I don't really see the need for this.

Unqoute

In fact this archiving facility is urgently required.
Email has overtaken the old paper mail systems  but there is a need for mail 
systems to still provide some of the features needed to manage  incoming and 
outgoing mail. in the same way as before,

Any small enterprise or business (like mine) must keep copies of letters 
recieved and letters sent. Such letters will in my case often have 
attachments of drawings, PDF files, pictures etc so the Megabytes used for 
mail can mount up very fast.

There are several ways that such mail is kept in order.
1) In  files  dedicated to a specific customers or suppliers
2) In a master file containing specific customer files inward and outward with 
all the Individual files for a specific period archived in this master file.
 What rules the choice of period covered by the master file is in fact the 
volume of mail.
Some users might need archive by month in my case a longer period will work OK

Due to the lovely way in which Kmails Inbox and outbox show the content on 
screen with the list being sorted by date  or sender or subject line simply 
by clicking the mouse,  requirement (1) above falls away.

It is of course possible to create more folders in Kmail and break up the mass 
of mail into manageable volumes BUT I do not want  mail from 2008 and 2009 
clutering up my HARD drive. I do not want to keep backing up  all that stuff 
iether so I want to put it onto a Cd or other removeable media

I could do selective backups and delete the files from my sytem but then when 
I want to find a particular old letter which backup will it be on ?

Hence if I could archive to a cd ( with a mouse click) which I clearly label I 
can take the old stuff off my Hard drive. I must however be able to put that 
cd in the drive and veiw the mails on it just as I would my normal unarchived 
mail.

I know many of you will wonder why I want to save harddrive space after all 
the drives are getting cheaper and bigger and bigger. Fact is I do not trust 
these very compact drives which have huge capacity so I backup to Cd / dvd 
often and end up with  backups that contain all that old mail over and over 
and over.

Also important to me is that any software that can be patched to Kmail to 
provide this archive  facility must work with the older versions of Kmail not 
just the latest version.

I have in fact stopped updating KDE because I have a system that has matured 
does what I need very nicely using KDE3.5 and its associated versions of 
KONTACT. My system is so nice that I have the situation where I can forget 
about the computer and just get on with the Job except for doing BACKUP of 
course. Many of my associates after having upgraded from windows XP to later 
versions of windows have now changed to Linux because they  see what my 
system  can do and what I  take foregranted as normal without any spectacular 
crashes and or scrambelled up data.
My systems screens look much like old XP but my Linux does everything the 
latest windows does more elegantly . 

I use TODO lists and the Calender extensively to manage my time . It would be 
a further refinement if the Archive facility could also facilitate archiving 
adress book and TODO and other files also.

Regards To all and thanks to INGO for his comment.

Llewellyn Lee



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