Interest in hosting Akademy 2018

[Albert Astals Cid]

El dimecres, 7 de juny de 2017, a les 0:26:20 CEST, Stefan Derkits va 
escriure:
> Hello,
> 
> On 2017-06-02 02:18, Stefan Derkits wrote:
> > You can expect a draft proposal soon, but I hope you work together with
> > us to check the (financial) feasability & requirements of the location.
> 
> I hope my first mail about interest in Akademy 2018 wasn't too late (it
> was 2 am on June 2nd in Austria, but for sure still June 1st somewhere
> else ;) ).
> 
> I wanted to give you a quick update, especially with questions:
> 
> While there is still a 1 week feedback period on their side, I got a
> positive reply from the local Student representation, that they would
> support Akademy 2018 and thus reserve the rooms for free. This makes a
> proposal from Vienna 90 % sure.
> 
> I gave the Akademy Team access to the draft proposal (on share.kde.org),
> but there is no "Board" Team.
> 
> @Board/Akademy Team: I would have some questions, I hope you could
> answer them:
> -) In order to get the lecture halls & other rooms for free, the rooms
> would need to be reserved by "Fachschaft Informatik", the local computer
> science reprentation. They would of course be reserved for Akademy, but
> if KDE eV would act as registrar of the rooms it would be much more
> expensive. Would such a construct (that a local organization reserves
> the rooms) OK?

Yes.

> -) Apart from reservation, what extra costs for the venue do you think
> are necessary/need to be in the proposal? Is cleaning (e.g. of the
> toilets) needed at the weekend or would once (before the conference) be
> enough. A/V equipment for recording the talks? Security (I guess only if
> requested by the Venue)?

I'll leave someone else ansewr this.

> -) What sort of accomodation is wanted for the sposored accomodation?
> Single/Twin rooms only or would dormitories also be OK?

What do you mean by dormitory, the US or the UK meaning? :D

https://en.wikipedia.org/wiki/Dormitory

Cheers,
  Albert

> 
> It would also be nice if we could organize a IRC "meeting" in the next
> week, to go over questions and the draft proposal. I know you're
> probably busy with organizing Akademy 2017, but the Call For Hosts isn't
> that extensive and so I'm unsure what is definitly needed in the proposal.
> If no such meeting is possible, should I send questions to both Board &
> Akademy team or maybe only to Akademy team or to someone personally?? :)
> 
> Greetings,
> Stefan