Volunteer's schedule

[Patricia Santana Cruz]

Hello team!

first of all, I want to thank you all for your collaboration once
again. Without your help, this could never happen!

We have already organised our schedules and divided the tasks among
the volunteers. Please, keep in mind, that we have tried to assign you
your preferred tasks, but sometimes it is very difficult to fit
everybody in where they want to. We did it our best to keep you happy,
but if you still feel like you do not fit in your tasks, please, just
let me know and we will try to find another solution.

It could also happen, that your name is not in the schedule, although
you signed up as a volunteer. This just means, that the slots were
covered before you signed up, but we might still need your help during
the event!

In the following link, you will find the schedule, with the tasks
assigned to you and the time those tasks will start:
https://spreadsheets.google.com/spreadsheet/ccc?key=0AnGzSl-X0vJFdFN0bzBkdWFOYkNhWFVXcmpsV0VxQVE&hl=en_US

I also make some comments in the following paragraphs regarding the
different tasks. Please, read those *carefully*.

== *Important* information to take into account  ==
  - We will give each of you team t-shirts (cool red ones :D). Please,
wear them during the DS days. This will help the attendees and the
team to recognise you.
  - Bring always your badge with you (a cool red one too!).
  - Be at least 30 minutes earlier than the beginning of your task to
prepare everything, or earlier when we specify it, specially, if you
have never done the task before.

== Task descriptions ==

=== Setting up on Friday the 5th===
Those of you assigned to Humbold Universität [1], will be in charge of
the setting up in the venue. Kenny Duffus (+49 17639006637) and Mirko
Boehm will be the contact persons for this, and they will start
setting everything up at 12:00, so it would be great if you could be
there at this time too. After the setting up, we can all go partying
to the C-Base :)))

Those of you assigned to the C-Base [1] , will be in charge of the
setting up of it and the pre-registration of the first attendees. You
will need to be there at 15:00. The contact person is Claudia Rauch.

[1] See how to get here in: http://wiki.desktopsummit.org/General_info

=== Info/Registration Desk ===
  - Give badges to the attendees.
  - Print badges in case it is necessary.
  - Sell DS, GNOME and KDE merchandise.
  - Sell mensa tickets.
  - Inform users about what they need.

=== Session Chair (2 per room) ===
There will always be 2 volunteers per lecture room. Between the both
of you, you will need to take care of the following points:
     - Check that the speaker has water.
     - Introduce the speaker to the audience.
     - Check that the speaker finishes on time.
     - Make some announcements at the end/beginning of the session
(coffee time, party tonight, etc.).
     - We will provide you with some more information in a
folder/envelope (to pick up in the registration desk) before each
session, that you will need to give back at the end. We will e-mail
you with more information regarding this soon.
     - Take care that the attendees make use of the microphone during the Q&A.

=== Lightning Talks (moderating) ===
There will always be 2 or 3 volunteers per lecture room. You will need to:
      - Introduce speakers.
      - Make sure they finish in their allotted time.
      - Take additional ad-hoc submissions.
      - Run (and find) count-down software etc.

=== Party Porter (4 per party) ===
There will always be 4 volunteers per party doing this task. Meanwhile
2 of them do this task, the other 2 will be able to enjoy  the party.
Every now and then, you should change your places. This way, we all
will have fun! :)). You will have to:
  - Check badges at the party event.
  - Give vouchers to participants.
  - Check that the venue stays tidy at the end of the party
Those of you who are being party porters *on Tuesday*, will need to go
a bit earlier with Chris Kühl to check the venue and help with the
setting up.

=== Video Operators (1 per room) ===
This task will be provided with a training. The training will be on
*Saturday the 6th at 08:00 am*. Please, we would ask you to be very
punctual. Your tasks will be:
  - Help record the sessions.
  - Video Setup (just Friday, and maybe Saturday morning if it is
needed): taking equipment to the rooms (PCs, cameras etc), running
cables, testing everything works...

=== Press Room ===
Whenever a press person checks in, meet the person and take them to
the press room.
Take care of the press people in general and be sure that they have
what they need.

=== Runner ===
  - Finding people when needed
  - Getting needed stuff from local shops, etc.

=== Greeter ===
  - Greet people during preregistration an registration days.

=== Tear Down ===
On Monday, we will need to change some things from one building to the
other, for the workshops, and on Friday, we will need to tidy
everything up in the university, and leave it as it was before the
conference started. Both days, we might be starting around 18:30-19:00

And this is everything! If you miss any information, please, just let me know!

See you very soon,

Patricia Santana Cruz
Volunteering coordinator
Desktop Summit Organising Team
(0049 176 77 08