Volunteer's schedule

Thu Aug 4 09:43:25 UTC 2011

2011/8/2 Till Adam <adam at kde.org>:
> Hey Patricia,
>
> I can do the assignments on Friday, Saturday and Sunday, but on Monday I have both my own presentation and a city of Berlin event that I need to attend, so I'd much prefer if someone else could take my session chair duty on that day, for Audimax. Is that possible?
>

Hei Till,

thanks for your collaboration and informing us. I already solved the
problem and you are _free_ on Monday ;))))

See you very soon,
Patricia.

> Thanks,
>
> Till
>
> On Jul 30, 2011, at 3:20 PM, Patricia Santana Cruz wrote:
>
>> Hello team!
>>
>> first of all, I want to thank you all for your collaboration once
>> again. Without your help, this could never happen!
>>
>> We have already organised our schedules and divided the tasks among
>> the volunteers. Please, keep in mind, that we have tried to assign you
>> your preferred tasks, but sometimes it is very difficult to fit
>> everybody in where they want to. We did it our best to keep you happy,
>> but if you still feel like you do not fit in your tasks, please, just
>> let me know and we will try to find another solution.
>>
>> It could also happen, that your name is not in the schedule, although
>> you signed up as a volunteer. This just means, that the slots were
>> covered before you signed up, but we might still need your help during
>> the event!
>>
>> In the following link, you will find the schedule, with the tasks
>> assigned to you and the time those tasks will start:
>> https://spreadsheets.google.com/spreadsheet/ccc?key=0AnGzSl-X0vJFdFN0bzBkdWFOYkNhWFVXcmpsV0VxQVE&hl=en_US
>>
>> I also make some comments in the following paragraphs regarding the
>> different tasks. Please, read those *carefully*.
>>
>> == *Important* information to take into account  ==
>>  - We will give each of you team t-shirts (cool red ones :D). Please,
>> wear them during the DS days. This will help the attendees and the
>> team to recognise you.
>>  - Bring always your badge with you (a cool red one too!).
>>  - Be at least 30 minutes earlier than the beginning of your task to
>> prepare everything, or earlier when we specify it, specially, if you
>> have never done the task before.
>>
>> == Task descriptions ==
>>
>> === Setting up on Friday the 5th===
>> Those of you assigned to Humbold Universität [1], will be in charge of
>> the setting up in the venue. Kenny Duffus (+49 17639006637) and Mirko
>> Boehm will be the contact persons for this, and they will start
>> setting everything up at 12:00, so it would be great if you could be
>> there at this time too. After the setting up, we can all go partying
>> to the C-Base :)))
>>
>> Those of you assigned to the C-Base [1] , will be in charge of the
>> setting up of it and the pre-registration of the first attendees. You
>> will need to be there at 15:00. The contact person is Claudia Rauch.
>>
>> [1] See how to get here in: http://wiki.desktopsummit.org/General_info
>>
>> === Info/Registration Desk ===
>>  - Give badges to the attendees.
>>  - Print badges in case it is necessary.
>>  - Sell DS, GNOME and KDE merchandise.
>>  - Sell mensa tickets.
>>  - Inform users about what they need.
>>
>> === Session Chair (2 per room) ===
>> There will always be 2 volunteers per lecture room. Between the both
>> of you, you will need to take care of the following points:
>>     - Check that the speaker has water.
>>     - Introduce the speaker to the audience.
>>     - Check that the speaker finishes on time.
>>     - Make some announcements at the end/beginning of the session
>> (coffee time, party tonight, etc.).
>>     - We will provide you with some more information in a
>> folder/envelope (to pick up in the registration desk) before each
>> session, that you will need to give back at the end. We will e-mail
>> you with more information regarding this soon.
>>     - Take care that the attendees make use of the microphone during the Q&A.
>>
>> === Lightning Talks (moderating) ===
>> There will always be 2 or 3 volunteers per lecture room. You will need to:
>>      - Introduce speakers.
>>      - Make sure they finish in their allotted time.
>>      - Take additional ad-hoc submissions.
>>      - Run (and find) count-down software etc.
>>
>> === Party Porter (4 per party) ===
>> There will always be 4 volunteers per party doing this task. Meanwhile
>> 2 of them do this task, the other 2 will be able to enjoy  the party.
>> Every now and then, you should change your places. This way, we all
>> will have fun! :)). You will have to:
>>  - Check badges at the party event.
>>  - Give vouchers to participants.
>>  - Check that the venue stays tidy at the end of the party
>> Those of you who are being party porters *on Tuesday*, will need to go
>> a bit earlier with Chris Kühl to check the venue and help with the
>> setting up.
>>
>> === Video Operators (1 per room) ===
>> This task will be provided with a training. The training will be on
>> *Saturday the 6th at 08:00 am*. Please, we would ask you to be very
>> punctual. Your tasks will be:
>>  - Help record the sessions.
>>  - Video Setup (just Friday, and maybe Saturday morning if it is
>> needed): taking equipment to the rooms (PCs, cameras etc), running
>> cables, testing everything works...
>>
>> === Press Room ===
>> Whenever a press person checks in, meet the person and take them to
>> the press room.
>> Take care of the press people in general and be sure that they have
>> what they need.
>>
>> === Runner ===
>>  - Finding people when needed
>>  - Getting needed stuff from local shops, etc.
>>
>> === Greeter ===
>>  - Greet people during preregistration an registration days.
>>
>> === Tear Down ===
>> On Monday, we will need to change some things from one building to the
>> other, for the workshops, and on Friday, we will need to tidy
>> everything up in the university, and leave it as it was before the
>> conference started. Both days, we might be starting around 18:30-19:00
>>
>> And this is everything! If you miss any information, please, just let me know!
>>
>> See you very soon,
>>
>> Patricia Santana Cruz
>> Volunteering coordinator
>> Desktop Summit Organising Team
>> (0049 176 77 08
>> _______________________________________________
>> Ds-volunteers mailing list
>> Ds-volunteers at desktopsummit.org
>> https://mail.kde.org/mailman/listinfo/ds-volunteers
>
>