Volunteer's schedule

[Mousumi Bhattacharya]

Hi Patricia,

I am fine with all the tasks and the schedule allotted to me. If
possible, I would like to be free between 9.30-10.15 ( Pradeepto's
talk ;) ) on Day 3 ( 8th August 2011 ). But only if it is not too much
trouble to change the schedule now.

Regards,

Mousumi

On Sat, Jul 30, 2011 at 6:50 PM, Patricia Santana Cruz
<patriciasantanacruz at gmail.com> wrote:
> Hello team!
>
> first of all, I want to thank you all for your collaboration once
> again. Without your help, this could never happen!
>
> We have already organised our schedules and divided the tasks among
> the volunteers. Please, keep in mind, that we have tried to assign you
> your preferred tasks, but sometimes it is very difficult to fit
> everybody in where they want to. We did it our best to keep you happy,
> but if you still feel like you do not fit in your tasks, please, just
> let me know and we will try to find another solution.
>
> It could also happen, that your name is not in the schedule, although
> you signed up as a volunteer. This just means, that the slots were
> covered before you signed up, but we might still need your help during
> the event!
>
> In the following link, you will find the schedule, with the tasks
> assigned to you and the time those tasks will start:
> https://spreadsheets.google.com/spreadsheet/ccc?key=0AnGzSl-X0vJFdFN0bzBkdWFOYkNhWFVXcmpsV0VxQVE&hl=en_US
>
> I also make some comments in the following paragraphs regarding the
> different tasks. Please, read those *carefully*.
>
> == *Important* information to take into account  ==
>  - We will give each of you team t-shirts (cool red ones :D). Please,
> wear them during the DS days. This will help the attendees and the
> team to recognise you.
>  - Bring always your badge with you (a cool red one too!).
>  - Be at least 30 minutes earlier than the beginning of your task to
> prepare everything, or earlier when we specify it, specially, if you
> have never done the task before.
>
> == Task descriptions ==
>
> === Setting up on Friday the 5th===
> Those of you assigned to Humbold Universität [1], will be in charge of
> the setting up in the venue. Kenny Duffus (+49 17639006637) and Mirko
> Boehm will be the contact persons for this, and they will start
> setting everything up at 12:00, so it would be great if you could be
> there at this time too. After the setting up, we can all go partying
> to the C-Base :)))
>
> Those of you assigned to the C-Base [1] , will be in charge of the
> setting up of it and the pre-registration of the first attendees. You
> will need to be there at 15:00. The contact person is Claudia Rauch.
>
> [1] See how to get here in: http://wiki.desktopsummit.org/General_info
>
> === Info/Registration Desk ===
>  - Give badges to the attendees.
>  - Print badges in case it is necessary.
>  - Sell DS, GNOME and KDE merchandise.
>  - Sell mensa tickets.
>  - Inform users about what they need.
>
> === Session Chair (2 per room) ===
> There will always be 2 volunteers per lecture room. Between the both
> of you, you will need to take care of the following points:
>     - Check that the speaker has water.
>     - Introduce the speaker to the audience.
>     - Check that the speaker finishes on time.
>     - Make some announcements at the end/beginning of the session
> (coffee time, party tonight, etc.).
>     - We will provide you with some more information in a
> folder/envelope (to pick up in the registration desk) before each
> session, that you will need to give back at the end. We will e-mail
> you with more information regarding this soon.
>     - Take care that the attendees make use of the microphone during the Q&A.
>
> === Lightning Talks (moderating) ===
> There will always be 2 or 3 volunteers per lecture room. You will need to:
>      - Introduce speakers.
>      - Make sure they finish in their allotted time.
>      - Take additional ad-hoc submissions.
>      - Run (and find) count-down software etc.
>
> === Party Porter (4 per party) ===
> There will always be 4 volunteers per party doing this task. Meanwhile
> 2 of them do this task, the other 2 will be able to enjoy  the party.
> Every now and then, you should change your places. This way, we all
> will have fun! :)). You will have to:
>  - Check badges at the party event.
>  - Give vouchers to participants.
>  - Check that the venue stays tidy at the end of the party
> Those of you who are being party porters *on Tuesday*, will need to go
> a bit earlier with Chris Kühl to check the venue and help with the
> setting up.
>
> === Video Operators (1 per room) ===
> This task will be provided with a training. The training will be on
> *Saturday the 6th at 08:00 am*. Please, we would ask you to be very
> punctual. Your tasks will be:
>  - Help record the sessions.
>  - Video Setup (just Friday, and maybe Saturday morning if it is
> needed): taking equipment to the rooms (PCs, cameras etc), running
> cables, testing everything works...
>
> === Press Room ===
> Whenever a press person checks in, meet the person and take them to
> the press room.
> Take care of the press people in general and be sure that they have
> what they need.
>
> === Runner ===
>  - Finding people when needed
>  - Getting needed stuff from local shops, etc.
>
> === Greeter ===
>  - Greet people during preregistration an registration days.
>
> === Tear Down ===
> On Monday, we will need to change some things from one building to the
> other, for the workshops, and on Friday, we will need to tidy
> everything up in the university, and leave it as it was before the
> conference started. Both days, we might be starting around 18:30-19:00
>
> And this is everything! If you miss any information, please, just let me know!
>
> See you very soon,
>
> Patricia Santana Cruz
> Volunteering coordinator
> Desktop Summit Organising Team
> (0049 176 77 08
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>