[dot] Call for Hosts for Akademy 2009

[Dot Stories]

URL: http://dot.kde.org/1208883468/

From: Cornelius Schumacher <schumacher at kde.org>
Dept: great-things-are-coming
Date: Tuesday22/Apr/2008, @09:57

Call for Hosts for Akademy 2009
===============================

   Preparations for Akademy 2008 [http://akademy2008.kde.org] are in
full swing, but KDE e.V. is already looking forward to next year and
asks potential hosts to submit proposals for Akademy 2009. For the first
time we also invite proposals to hold Akademy and GUADEC, the GNOME
community conference, in the same location. More information can be
found in the 
[http://ev.kde.org/akademy/callforhosts.php] below or in the joint press
release of KDE e.V. and the GNOME Foundation
[http://ev.kde.org/announcements/2008-04-22-akademy-guadec.php].


  I. CALL FOR HOSTS FOR AKADEMY 2009

     KDE e.V. invites proposals to host Akademy, the yearly KDE
contributors conference and community summit, during the Summer of 2009.
Akademy is the biggest gathering of the community and includes a two-day
conference, the general assembly of the members of KDE e.V., and a week
of coding, meeting, and discussing.

     For the first time we also invite proposals to hold Akademy and
GUADEC, the GNOME community conference, at the same time, in the same
location. Proposals should detail plans for hosting up to 800 attendees,
with separate facilities available for Akademy and GUADEC planned
sessions.

     The conferences should be held independently, in the same location,
with facilities available for joint sessions of interest to both
communities. A co-hosted event would constitute one of the largest
events on the planet dedicated to free software on the desktop.

     Proposals for Akademy should be sent to kde-ev-board at kde.org,
proposals for a co-hosted event should be sent to board at gnome.org as
well. The deadline for proposals is June 15th 2008.

     Key points which proposals should consider, and which will be taken
into account when deciding among candidates, are:

    * Local community support for hosting the conference
    * The availability and cost of travel from major European cities
    * The availability of sufficient low-cost accommodation
    * The budget for infrastructure and facilities required to hold the
      conference
    * The availability of restaurants or the organisation of catering
      on-site
    * Local industry and government support
    * Ability to organise sponsorship

     See the detailed requirements
[http://ev.kde.org/akademy/requirements.php] on the KDE e.V. web site
for more information about what it needs to host Akademy.

     The conference will require availability of facilities for one
week, including a weekend, during Summer. Dates should avoid other key
free software conferences.

     A few words of advice: organising a conference of this size is hard
work, but there are many people in the community with experience who
will be there to help you. Bear in mind that people coming to these
conferences do so primarily to meet up with old friends and have fun,
and so the hallway track and social activities are very important.